Meetings, Travel, & Space Information



All other Questions

Please contact Samantha Vogel.  Samantha is the lead planner for the EB Games Canadian Conference.

Travel & Hotel


Just like last year, you will be asked to enter your flight information in the registration portal. EB Games will book your Conference flight on your behalf. Please make sure you are diligent when entering your flight information in registration. If you plan to Stay & Play in Vancouver before or after Conference, you'll need to be aware of that before entering your flight preferences in registration!


• If you elect to drive to Vancouver, you will only be reimbursed for the mileage from your home (less your normal commute to your store), and this amount may not exceed the average cost of a plane ticket from your departure province. There is no gas reimbursement.
• Please use the most economical way to the vendor show. If you get caught not selecting the most economical route, you risk not getting reimbursed at all. Also, meals are provided at events, so unless there are extraordinary circumstances that are pre-approved, additional meals will not be reimbursed.
• Expense reports for Conference travel expenses must be submitted no later than October 31, 2019.


Your hotel reservations will be made for you once you complete your on-line registration. All attendees will be staying at the Westin Bayshore Vancouver.


Any attendee below director level is required to have a roommate.

Contact your preferred roommate early to confirm they would like to share a room. You must list each other as your preferred roommate on the registration form. If you request a roommate who does not request you, you will be assigned another roommate.

You can check your assigned roommate on the Confirmed Attendees List, omce available. For any changes, please email


Please be aware that our policy prohibits friends and family members at the conference during conference days/times; and all attendees MUST stay at the conference hotel during our dates as assigned. Our goal is to maintain the integrity of the conference and make sure that all attendees are 100% focused on networking, education, and vendor training. We have created these rules in order to make it fair to all attendees.

If family or friends choose to vacation with you before or after the conference, they must depart the day conference begins and may not arrive until the day of all departures.


Details coming soon!


The average high in Vancouver in early September is 58 degrees fahrenheit. The average low in September is 50 degrees fahrenheit. You will be walking in the evenings for dinner, so make sure you pack to stay warm in the evening. We do expect some rain this year, so bring an umbrella!