Meetings, Travel, & Space Information
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Questions

2.

All other Questions

Please contact Samantha Vogel.  Samantha is the lead planner for FLM.

Travel & Hotel

Airfare

After completing the registration questions, you will be directed to Egencia to book your flight. Please make sure to book your flight in the Egencia Meetings Portal, not the Egencia transient site where you book normal business travel! Make sure you complete BOTH your registration AND your flight booking.

Click here for detailed instructions on how to book your flight through the Egencia Meetings Portal.

Hard Cutoff for Booking FLM FLights: You must book your flight to FLM by 11:59 pm PST on Friday, February 2, 2018!

When you receive your airline confirmation, please review it very carefully for accuracy; and to see what airport you will be flying to/from and what day and time. You have 24 hours from the date of issue to notify Egencia of any changes that need to be made to your flight itenerary. If an attendee elects to change their travel information after the 24 hour grace period, any change fees will be the responsibility of the traveler.

Travel for dates other than those listed on your registration invitation will need approval from your supervisor.

Shuttles

Shuttles will be provided for Field Leadership on Monday, March 5th and Thursday, March 8th from Orlando International Airport to the Swan & Dolphin Hotel.

Shuttles on Monday, March 5th will run from 8:00am – 5:00pm and will be departing from Terminal B only.

Shuttles on Thursday, March 8th will run from 10:00am - 5:00pm.

These shuttles have been pre-paid for you and include greeters at the airport, baggage handling, transportation and tips. If you elect to not use this service when you arrive, other forms of transportation are not a reimbursable expense.

Should you have any questions related to transportation once you have arrived or cannot locate transportation staff or shuttles, you can call 877-589-2671.

Housing

Your hotel reservations will be made for you once you complete your on-line registration. All attendees will be staying at the Walt Disney World Swan and Dolphin Resort located in Orlando, FL.

GameStop will be covering the costs associated with your FLM hotel stay, checking in Monday, March 5th and checking out Thursday, March 8th. Any additional night stays, either for Stay & Play purposes, or for personal preference will be at your own expense.

Roommates

Any attendee below director level is required to have a roommate.

Contact your preferred roommate early to confirm they would like to share a room. You must list each other as your preferred roommate on the registration website. If you request a roommate who does not request you, you will be assigned another roommate.

Attire

Great news! Every day will be jeans appropriate at the FL Meeting. This means during the Opening General Session/Awards too.

Packing

The weather is beautiful year-round in Florida! The average Orlando weather in March is a high of 79 and low of 56 degrees. Get ready for a warm week in Florida!

Vacationing in Conjunction: Stay & Play

Bringing the family out to Disney to vacation in conjunction with FLM? Here's what you need to know:

Hotel: The Swan & Dolphin will be honoring the GameStop room rate three nights prior and three nights post FLM. The room rate is $240 a night + Tax (that includes the resort fee). While GameStop will be making your FLM reservations for you, it's your responsibility to book your own stay & play room nights.

Flights: As you know, your flight to and from Orlando is covered in our Meeting budget, regardless of when you choose to arrive and depart, so long as you are in attendance at the specified time and date! However, you will need to book flights for your family. Remember, it's spring break time so book your flights ASAP!

Disney: We do have a contracted discount rate of 10% on Disney Tickets that you will be able to purchase for yourself and your family. Click here for more information!

Travel Expenses

Please review the below expenses related to traveling to the 2018 FLM:

Airfare: GameStop will cover the cost of your roundtrip airfare to Orlando, FL, if booked through the Egencia Meetings Portal on or before Friday, February 2, 2018 at 11:59pm PST (instructions below under To Register and Book Your Flight). GameStop will not cover the cost for any change fees associated with incorrect bookings. Additionally, if you fail to book your flight by February 2nd, before 11:59pm PST, GameStop will not cover the cost of your airfare to FLM.

Driving: If you elected to drive to FLM instead of flying, in order to expense mileage, please submit the mileage expense form found here to gsconference@gamestop.com. Mileage is reimbursible at 54.5 cents per mile.

Hotel: GameStop will only be covering the cost of your FLM hotel rooms for the nights associated with your expected arrival/departure arrival time communiated to you via the registration invitation. Therefore, for all attendees in 2018, GME will cover hotel costs for check in March 5th – check out March 8th. Any additional night stays, either for Stay & Play purposes, or for personal preference will be at your own expense. These additional days out of the office will be considered vacation time and should be recorded in WorkDay. • Note: You will be required to put down a credit card when you check into the hotel. This card is pre-authorized to cover the costs associated with any incidentals you purchase to your room (i.e. room service, movies, long distance phone calls, etc.). GameStop will NOT cover any costs associated with incidentals. If you don’t charge any incidentals to your room, your card will be refunded the pre-authorization amount.

Travel Expenses to FLM: Please review the below approved travel expenses
• HR Leaders travel Monday, March 5th: Due to your 12 noon required arrival time on Monday, we will be providing lunch for you at the Walt Disney World Swan & Dolphin Resort. Therefore, you are NOT able to expense lunch as normal business travel on your way to FLM.
• Regional Leaders, RLPLs, DLs, DLMs & GSLs: As you are all scheduled to arrive after lunch on Monday, March 5th, you may all expense your lunch as your travel to FLM as normal business travel. Please comply with travel policy guidelines associated with per diems.

Travel Expenses back home after FLM: Please review the below approved travel expenses
• HR Leaders, RLPLs, DLs, DLMs & GSLs: You will be provided a gift card when you arrive at FLM that covers not only your Tuesday night Dinner on your Own at FLM, but also covers your lunch Thursday during your travels home. We will not be providing lunch at the hotel on Thursday. However, as we have allocated lunch funds for you on the gift card you will receive, you are NOT permitted to expense lunch on your travels home.
• Regional Leaders: Activision will be providing lunch for you on Thursday, March 8th at the Walk Disney World Swan & Dolphin Resort.

Additional Business Expenses during FLM: Once you arrive at the Walt Disney World Swan & Dolphin Resort, you should not have need to make any purchases associated with business needs. If you have any concerns or questions about what is and what is not a reimbursable purchase during FLM, please contact Samanthavogel@gamestop.com or stop by the registration desk at FLM.

Gamer Fund Play Your Part Challenge

Do you want to live the suite life at the 2018 GameStop Conference in Indy?

During the Play Your Part challenge at the Field Leader Meeting, each region will be competing to raise the most donations for Gamer Fund. The region with the highest amount of Gamer Fund donations will win individual rooms for each District Leader at the 2018 GameStop Conference in Indianapolis.

Play Your Part is currently underway and runs through March 5.

Donate now to get a head start for your region.