Meetings, Travel, & Space Information
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Quick Facts

1.

Moderatley Priced Hotels

GameStop's policy is a $145/night average. Check out the below preferred hotels for suggestions.

2.

Booking through Egencia

Egencia will hold the hotel for you, but you'll still need to provide a CC to the hotel. See booking a reservation for more details.

3.

Receipts!

If the Meetings & Travel team paid for the hotel room night for you, we need your receipt. We appreciate your help in sending it over to us after your stay!

Hotels

Business Purpose

The company authorizes a hotel stay when an associate, in carrying out their assigned duties, travels away from their home office and cannot arrange to return home that day. Unless an extraordinary circumstance exists, no hotel stay should be within 100 miles of the employee’s home office.

Booking a Reservation

Lodging may be booked through the Company approved on-line booking system, Egencia, or booked directly with the selected hotel.

PLEASE NOTE: If you book the reservation through Egencia, the reservation only holds the room for you, it does not submit payment. When you arrive on-site, you will have to provide a credit card for payment. If you do not have an individual corporate credit card, once you hold the reservation through Egencia, call the hotel and ask for a direct bill or credit card authorization form. Send the form to the Meetings & Travel team and we will take it from there!

Individual Corporate Credit Card: If you're traveling often, it's easier to apply for and carry your own individual corporate credit card as opposed to waiting on Meetings & Travel to pay for you. To apply for an individual corporate credit card, complete this form and email it to expensereporting@gamestop.com.

Hotel Selection

The Company standard is for employees to lodge in a moderately priced hotel of good quality ($145 or lower). When selecting a hotel associates should look for hotels that provide complimentary transportation to/from the airport and offer complimentary breakfast daily. Hotels with these amenities include: Hampton Inn, Hilton Garden Inn, Marriott Courtyard and Hyatt Place. Associates are to use these hotels whenever feasible.

Room Type

A single room is the company standard.

Roommating

Following our standard Conference policy, all travelers are required to share a room when traveling with other associates of the same gender. However, director level associates and above are not required to share rooms. Extended stay travelers (staying 7 or more consecutive nights at a hotel) are not required to roommate.

Canceling a Reservation

All hotel rooms booked by GameStop’s travel agency will be guaranteed for late arrival. Should a guaranteed reservation need to be canceled, the Associate must contact the hotel by a time specified by the hotel in order not to be charged for the room. Important - If the Associate does not make the cancellation in a timely manner, the no-show charge will not be considered an acceptable business expense and will not be reimbursed. When canceling a reservation, always get a cancellation number and the hotel employee’s name in case the Associate needs to dispute a charge after cancellation.

Discounts

You have access to 10% off the Best Available Rate at Park Hyatt, Grand Hyatt, Hyatt Regency, Hyatt Place and Hyatt Summerfield Suites participating properties worldwide. Through the Hyatt Company Travel Program website, you will be able to search hotels, make reservations and even utilize the one-click booking feature to make your business travel booking fast and easy. Please use the link below to login with your Hyatt Gold Passport user name and password to make all your upcoming Hyatt reservations:

http://www.hyatt.com/hyatt/company-travel/

Additionally, please enter our GameStop Hyatt Discount code upon booking: 33564

Questions

For any additional questions regarding GameStop travel, please contact Samantha Vogel at SamanthaVogel@gamestop.com or (817) 722-7694.

 

Preferred Hotels