Meetings, Travel, & Space Information
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Travel Rates & Per Diems

Need a Corporate Credit Card?

Are you traveling a lot? If so, apply for an Individual Corporate Credit Card to make your travel easier. All you need to do is e-mail expensereporting@gamestop.com!

AIRFARE: $425

Worried about staying under the $425 limit? Below are some tips to help you secure the lowest rate!

Better planning: secure 14 days in advance to save up to 30% off of your airfare.

Confirm your planning: Flight change fees are $150 + the cost of the new ticket.

Be flexible: Selecting the later/earlier flight will save over $100 in most cases. Sort your flights by cost to select.

Connecting flights: If your flights are expensive - connect. None of us enjoy it, but it’s a necessary evil when reducing airfare costs. Research: Find a cheaper flight somewhere other than our provider? Use the chat feature within the TripActions tool or via the TripActions app to discuss with an agent. They’ll be able to search all systems to match that cost!

Hotel: $165 (Average)

The average cost for a hotel room: up to $165 in all markets however adjusted for high-cost cities with prior approval.

Mid-service Hotels: All travelers should stay at mid-service hotels (e.g.Hyatt Place, Hilton Garden Inn, Marriott Courtyard and Aloft by Sheraton). These hotels are less expensive and often offer complimentary Wi-Fi, complimentary breakfast, and complimentary transportation to/from the airport. These hotels are less expensive and often offer complimentary breakfast, wifi, and shuttles to and from the airport.

TripActions NOTE: When booking a hotel through TripActions, the website only holds the reservation when you enter your credit card or the corporate card information. You will still have to pay for the hotel on-site when you arrive. If you booked the hotel using any other card in TripActions, other than a personal corporate credit card, and you will not have the card you used on arrival at the hotel, please email Ashley Rasmussen in advance of your trip.

PARKING

FREEDOMPARK VALET PARKING AT DFW
Parking at DFW for same day travel, or did you carpool to the airport with one or more colleagues? If so, then you can valet at DFW! GameStop has set up a negotiated valet discount with FreemanPark Airport Valet Services! Here’s how it works:

1. Make a reservation at freedomparkdfw.com, or call 972-252-2500 and make your valet parking reservation. You must give your concierge representative your GameStop email address for the reservation in order to capture the discount. ($24/day)
2. Receive a helpful text message directing you to your gate and terminal.
3. Drop off your vehicle curbside, where your personally assigned valet will be waiting.
4. Enjoy your flight. Secure, covered parking ensures your vehicle will be safe.
5. Meet your valet at the curb on your return. FreedomPark will notify you of delays or gate changes via text.

If your trip lasts more than one day and you are not carpooling with another associate, more economical long-term parking must be utilized.

TERMINAL PARKING AT DFW
Prefer to park at the DFW terminal? Pre-book your terminal parking online at https://www.dfwairport.com/parking/. When you prepay your parking you save up to 50% for terminal parking!

Rental Car: $36

Hertz & Enterprise/National: Secure Hertz & Enterprise/National to stay within our policy. GameStop has a discounted rate with these companies, which includes additional insurance & Waiver Coverage.

To secure your Hertz Rental:
Discount number: 1470279
If you book in the travel portal, the company codes are automatically listed in every reservation. If you secure directly through Enterprise/National or Hertz, you must give them the Discount Code#.
Become a Hertz Gold Plus Rewards Member by clicking here!

To secure your Enterprise/National Rental:
Discount number: GPOXZ07
If you book in the travel portal, the company codes are automatically listed in every reservation. If you secure directly through Enterprise/National or Hertz, you must give them the Discount Code#.

Catch a ride: if you're visiting a store, make arrangements to have the local RD or DM provide transportation to/from the airport and around the area. It's a great way to reduce costs and make the most of your visit with them!

Meals

Meal expenses incurred by associates will be reimbursed in the following circumstances:

  • Out of Town Meals: MMeals incurred by associates when dining on an overnight business trip that is not part of a meeting where meals are provided.

  • Day Trips: Day trips are defined as an associate who travels outside of their regular territory for business and returning home the same day.  Breakfast and lunch on day trips are not reimbursable.   If the day trip extends beyond 8:00 p.m., dinner will be reimbursable.  The “notes” field on the expense report must specify the reason for the business travel and that travel extended past 8:00 p.m.  Failure to include this required information may cause the expense to be delayed or declined.

  • Working Meals: Meals during store relay, district meeting, store opening and emergency store recovery activities are classified as working meals. Working meal expenses are reimbursable when pre-approved by your supervisor.  

  • Meeting Meals: Meeting meals are defined as meals associated with a meeting lasting 2 ½ or more hours with 4 or more attendees. Meetings less than 2 hours can be scheduled outside of meal times and do not fit the criteria to be catered and are not eligible for reimbursement.

  • Business Meals:  Business meals are defined as an associate hosting a meal for out of town associates, vendors or special guests in which business is discussed; or a traveling supervisor hosting his/her staff for a business reasons. Business meals are acceptable when pre-approved by your supervisor but are not to be confused with daily meals.    

  • Daily Meals: Daily meals are not eligible for reimbursement.  Daily meals are defined as 2 or more associates who have a meal in the vicinity of their primary office location. It is expected that the associate would have this meal as a normal part of their day and even if business is discussed, it is not a reimbursable expense. Examples of daily meal situations include department/project discussions, performance appraisals, and employee recognition. 

Meal Per Diem

Qualifying meals will be reimbursed according to the IRS per diem guidelines at $85 per day For high-cost cities, the reimbursable meals will be allowed per the IRS per diem tables. Refer to the latest IRS per diem table at: https://www.irs.gov/pub/irs-drop/n-20-71.pdf.

Excess spending by an individual over a period of time may result in a forfeiture of eligibility to receive reimbursement for meal expenses. If forfeiture becomes necessary, the affected associate will be notified.

Note: Note: If a group is dining together the highest-ranking person at the table should pay the bill per our policy. That person’s per diem is acceptable for all members of the group dining together.

DINOVA

Do you have a GameStop Corporate Travel Credit Card? If so, you want in on this! GameStop and Dinova are teaming up to make your business meals even better! When you make purchases at any restaurant in the Dinova catalog using your corporate travel credit card, you will receive personal points in your Dinova app. Exchange your points for gift cards to various dining and shopping outlets – for you to keep or share. That’s it, easy as pie! Here’s how it works:

• Inform Ashley Rasmussen that you recently received a new GameStop Travel Credit Card
• Ashley will get you enrolled in the Dinova program and you will receive sign up instructions
• After you receive sign up instructions, Download the Dinova App and activate your account with your corporate credit card information
• When you’re dining out for business meals and choose an establishment within the Dinova network (which you can locate on the app) and pay with your corporate card that’s linked to your Dinova App, GameStop will be able to track your purchase
• At the end of each month, GameStop will sync your dining history with Dinova and you’ll receive rewards points that will populate within your Dinova App
• You can redeem your Dinova points within the app for rewards such as gift cards to restaurants and stores GameStop will sync your dining history with Dinovathat you can use personally

Note: If you have a Corporate Purchasing Card, unfortunately it cannot be linked to Dinova as P cards are not authorized for business travel use.

Mileage Reimbursement

Beginning on Jan. 1, 2020, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:
• 56 cents for every mile of business travel driven, up 3.5 cents from the rate for 2018.